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The video conferencing software you choose for corporate purposes will be very different than the one you use for everyday use or informal chats. Business conferences often need to include a large amount of people, involve the exchange of sensitive information, and are essential for landing important deals or clients. This is why a free […]
The video conferencing software you choose for corporate purposes will be very different than the one you use for everyday use or informal chats. Business conferences often need to include a large amount of people, involve the exchange of sensitive information, and are essential for landing important deals or clients. This is why a free download won’t cut it. But with so many systems available and hundreds of websites offering comparisons between them, it is difficult to decide which one is best for your business. These are the four most important features to look for in your choice of video meeting platform and why they are so essential:
This is the number one concern amongst all users. With more news stories of hacking or files being lost to viruses, it is more of an issue than ever. Business talks may involve file sharing of important documents or discussion of sensitive information. A general feeling of privacy is also important to give a peace of mind. Downloading a virus by accident and spreading it to others can be devastating and costly to repair. Your clients and colleagues will want to feel ensured that the files they are sharing with you and the information you exchange during meetings will stay secure and won’t transmit viruses to their devices. You can reassure them by checking the security features and reputation of your chosen software before use to ensure that it has the most up to date features to prevent hacking and virus spreading. The best software will offer frequent updates to catch new viruses or hackers.
The entire point of online conferencing is to make business more open and increase communication between corporations and even across nations. But with so many different conferencing programs and apps available, you can’t always rely on everybody you meet using the same piece of software, the same device, or the same web browser. Almost every business person has been in a situation where one person was left out of an important event by unreliable software. It is even more annoying when this is happening to you. This is why it is important to choose a platform that is compatible with all devices, operating systems, and web browsers and can be accessed by users who don’t have an account with the provider. This is usually done by way of a secure passcode sent to the person’s e-mail, allowing for an additional layer of security as only invited participants will have access to meetings.
Programs available on all devices, from desktop computers to cell phones will ensure that sessions can be accessed from anywhere, making them easier and more efficient. If somebody cannot make a meeting because they are travelling, for instance, or is stuck in traffic, they can still make it from their mobile device. It may not be as ideal as using their computer and the internet connection will be less reliable, but it will prevent more calls from being missed so people won’t have to catch up afterwards. It saves even more money on transporting people to and from meetings and saves time in waiting for everyone to make the meeting or sending out e-mails or taking minutes.
Once you have started a meeting, you want it to be free from technical errors that could cause embarrassing mistakes or create the wrong impression. A dropped internet connection, poor quality video, and lack of audio are the most common technical errors encountered and can happen no matter your technical ability. Even though most people recognize that technology can be unreliable at times, it still has a negative effect on the impression you are trying to make. FastCompany says that since video calls are still a relatively new trend and aren’t the natural way to meet with somebody, it becomes even harder to make a good impression. This becomes even harder if you are wasting meeting time trying to solve technical issues or figuring out how the interface works. A provider with a good reputation for internet speed, quality video and audio, and a fast and easy to use interface that doesn’t take too long to get to grips with will get rid of many of these problems and allow you to make a better impression.
To make the most out of your software, you want to be able to use if for more than one purpose. Free software is typically only used for personal one-on-one calls, which isn’t good enough for general business use. This is why the most affordable option isn’t always the one which pays off the most. More versatile software must be able to support a wide range of communications ranging from private text chats to seminars and is a worthy investment. This is why it is important to choose a video conference system such as BlueJeans which is set up to handle all of these, as well as being easy enough for everyone to use no matter their technical abilities. The ability to record and save sessions and send them to people afterwards is another asset.
With these four important qualities in mind while deciding upon conferencing software, you will find the most appropriate system for your needs that won’t let you or your clients and colleagues down. The long lists of features and uses can be confusing, but with these four key considerations as your deciding factors, it will be so much easier.
