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Unified communication technology has become a necessity for every organization. Selecting the right solution is not easy. With so many players in the market and various technologies, it becomes tough for IT companies to choose the right video conferencing solution. Unless you make a proper comparison based on certain critical factors, it becomes tough to […]
Unified communication technology has become a necessity for every organization. Selecting the right solution is not easy. With so many players in the market and various technologies, it becomes tough for IT companies to choose the right video conferencing solution. Unless you make a proper comparison based on certain critical factors, it becomes tough to choose the right service that will best benefit your organization.
Know Your Requirements
Companies have to ask themselves how they are planning to use interactive internet discussions for their future needs. They should be clear on what they foresee they’ll be requiring at work, as any choice should be scalable. Think about whether you want outbound connectivity or if you want to use it just for internal purposes. It is always better to have a wider vision as the company may need to use the system for connecting work for remote employees or may want to use it for promoting your products through webinars. Companies first have to be clear on their requirements to choose the right provider.
Support for Mobile Devices
Make sure that the software supports connectivity to mobile devices. According to Corporate Tech Decisions CEO, it is an important factor as people are using mobile devices extensively and would like to connect with their devices from anywhere. It will also fit in well with bringing your equipment, which can reduce costs. As people are becoming increasingly mobile, it is necessary to check for its connectivity to take full advantage of all the features that a tool has.
Cost Matters
When choosing a conference platform, make sure you get it at the best price. You should not be paying a higher fee for the same product that is available at cheaper rates in the market. Unless there is some value addition and it is worth the amount charged, you should ask for the best price. Opt for a unified solution so that costing is simple and there are no hidden expenses. Always compare features along with the cost. Someone may offer a lower fee but offer better features. You should be able to compare costs while keeping all the features equalized.
Ease of Use
Choose a system that has an intuitive interface. The success of the product depends on the ease of use. If the product has an unnecessary complication, it is not worth it. It will reduce the usage and may not be embraced by your customers and employees. IT Business Edge suggests choosing a provider carefully while keeping in mind the ease of operation. Check all the services the provider offers like sharing files, adding more people, etc. and see whether it is easy to use. Avoid companies that are cumbersome.
Video Quality
The quality of your image output is probably one of the most important factors to consider when choosing the best web chat platform to use. The foremost advantage of using online multimedia software is the ability to see facial expressions and interact with other participants just like in a face-to-face conversation. If the resolution is not good and doesn’t show facial expressions clearly, then it is not worth spending money on such a platform. Communication to a large extent depends on nonverbal expressions, and therefore, crisp picture quality is a primary criterion.
Audio Options
Another essential element is audio. If the sound is not clear, it loses relevance. Improper communication could lead to misunderstanding thus defeating the entire purpose of trying to clarify details. Participants should be able to hear the sound clearly and should have options to adjust audio as per their requirements.
Streaming and Recording
You have to check whether the provider offers options to stream and record video. It is a crucial feature since recording meetings will act as an archive for training purposes. It will also serve as proof for agreements entered and meaningful negotiations carried out during group discussions.
Calendar Integration
It is a simple but important function since teams can plan their meetings and set the reminders quickly. Calendar integration also makes it easy to schedule appointments and send out alerts to participants so that no one misses the date of the assembly. Automated reminders make it easy for companies to ensure attendance.
Customization
Check whether the system has an option to customize the meetings and control the presence of individuals and the messages they display so that company has control over how you conduct group discussions. It is necessary to have the highest security and option to customize features according to unique requirements.
Blue Jeans suggests choosing video conferencing service for IT with care since it is used extensively and influences a company’s brand image and productivity of the enterprise. If the tool is not properly utilized, it can lead to unnecessary wastage of resources. The right individuals with the right tools can help businesses grow faster and ensure they are competitive. It is worth spending the time to know these factors which can help you choose wisely.
